We've been "sneak peeking" this for months in our product newsletter, so I am incredibly excited to announce that we now have more detailed permissions for Versions. For those of you using our standard Editor and Writer roles, you should see no real change to how you use KnowledgeOwl.
This change is entirely for those of you using Custom author roles.
Custom role updates
This change may require updates to existing custom role permissions.
Previously, our custom roles only mentioned versions in two permissions:
- Create new versions of articles
- Publish articles / versions that are in draft mode
We've overhauled the versions permissions structure and de-coupled publishing articles from activating versions to give you far greater control over who can do what with versions.
You now have these options in your custom roles:
- Create new versions of articles
- Edit versions of articles: This includes the ability to add/edit Version notes, Mark for Review, and Make Visible to Groups.
- Delete versions of articles
- Activate versions of articles
- Publish articles that are in draft mode is now its own standalone permission, and any custom roles that previously had the "Publish articles / versions that are in draft mode" will still have this permission.
We did not preset any of the version-specific permissions for you. If you're using custom roles, you must edit your roles to include the version permissions you'd like them to have!
We've updated our versions and custom roles documentation to reflect these changes, but let us know if you have any questions.
We hope these more detailed permissions give you far greater control over your custom roles!
