For each version of an article, you can add Version Notes.
Version Notes give you a free-form text field you can use to communicate author-only notes about the versions.
Use them for things like:
- Summarize the changes you made in this version from the current active version.
- Add notes about the content owner or subject matter expert you consulted.
- Provide editorial feedback to other authors.
The information below varies based on whether you're using our 2026 new editor or old editor.
To figure out which instructions to follow:
- Open any article for editing.
- If the lefthand navigation is collapsed and there's a link near the top of the page to Switch to old editor, follow the New editor documentation.
- If the lefthand navigation is expanded and the top of the editor and the righthand column have a heavier grey background, follow the Old editor documentation.
Here are side-by-side examples of the new editor and the old editor:
Sample New editor
Sample Old editorTry out the new editor
We'd love your feedback on the new editor. To switch to the new editor, open any article for editing and select the Switch to new editor link at the top of the editor.
In the Versions list in the new article editor, notes for the version you're currently viewing will display in the version's card:
Sample version notes in the currently-opened version
For versions you aren't viewing, hover over a version's card to display the version notes icon (a speech bubble icon). The tooltip will tell you whether any notes exist for this version (Edit version note) or no notes exist for it (Add version note).
In the Versions list in the custom content category editor and the old article editor, versions without any notes will have a yellow icon with a plus sign to the right of them.
Versions that have notes will have a similar icon with two lines in it.
For example, in the screenshot below, version 1.00 doesn't have version notes, but all the other versions do:
